Collaboratively generate an agenda as the meeting begins, then discuss each item
Say goodbye to chaotic meetings and hello to streamlined success with our weekly team meeting agenda template! Our agenda template helps you cover all bases, from updates to action items while keeping everyone engaged and informed. Make your meetings efficient, effective, and maybe even a little bit fun with this template.
Don’t be like the 28% of meeting owners who don’t feel fully prepared to run their meetings. With clear sections and time slots, you'll keep the meeting on track and ensure no topic gets left behind. Use this team meeting agenda template to focus your meetings so your team always stays engaged, on the same page, and interacting.
Stay on topic so you can keep your discussions sharp and focused—no more wandering down the rabbit hole or scope creep.
Allocate time like a pro so you can wrap up meetings without running over.
Make the most out of team meetings by setting a clear roadmap and actionable outcomes.
Assign tasks and deadlines upfront to make sure everyone knows what they’re responsible for.
Your weekly team meeting agenda template should be customized to your team and the style of meeting you like to have. But there are some parts that should always be included, like:
Announcements: If you have any news, like company-wide updates, upcoming vacations, or you just want to shout out someone’s birthday, be sure to list important announcements up front.
Issues & blockers: If a project is held up, your team needs to know. Use this part of the agenda template to name all your issues and blockers to see if your team can help resolve them.
Discussion topics: When it’s time to open the floor to discussion, use this time to list out specific areas you want to chat through so your meeting stays focused.
After party: After every party is an after party, and that includes your team meetings. Let your team meeting agenda template be a catch-all for post-meeting feedback so you can make the next one even better.
Fill in the meeting title, date, and time, including the meeting link if you’re a part of a virtual team. Then, customize your agenda sections to fit your team’s needs. You can start your own team meeting agenda template here.
List the main discussion points or agenda items in priority order, adding in sections like announcements, issues and blockers, discussion, and after party. You’ll also want to allocate time to your sections so you’ll stay on track.
Once you’re done filling out your agenda template, review it to make sure you’ve checked every box and send it to your team. This will give them time to review it before the meeting.
You’ve spent time making your agenda—be sure to use it during your team meeting to make it all worth it!
Invite your team to help write the agenda: When your team works together on the agenda, they'll have more control over the team meeting, feel better prepared, and are more likely to use an agenda template in other meetings.
Don’t forget to set timers: If you’re going to allocate time to each of your sections, be sure to use the time featured in your mural to stay on track.
Send it out in advance: Send the agenda to all participants before the meeting so they can prepare and contribute more effectively.
Structuring a weekly team meeting effectively involves organizing your agenda template. Here’s a structure to get you started.
Kickoff (5 minutes): Welcome everyone, give a quick rundown of today’s game plan, and make any announcements you have.
Wins and updates (10-15 minutes): Use this time to celebrate team successes and share progress updates.
The main event (20-30 minutes): Dive into priority issues and tackle challenges like pros. You can also use this time to unveil and discuss exciting new projects or ideas.
Action items (5-10 minutes): Assign tasks, set deadlines, and ensure everyone knows their role.
Discussion time (5-10 minutes): Give your team the floor to bring up anything they didn’t get to put on the agenda.
Wrap-up (5 minutes): Summarize key points, confirm the next meeting, and send everyone off with a plan.
The after party: Share notes, track progress, and gather feedback to keep the momentum going.
By following this plan, you make sure that your weekly team meetings are organized, efficient, and productive. This will help your team perform better and communicate more effectively.
Absolutely! Mural’s team meeting agenda template is highly effective for virtual meetings. Here’s how it can benefit your online gatherings:
Organizes the flow: Keeps the virtual meeting structured and on track, just like in-person meetings. Clearly defined agenda items help the online discussion run efficiently.
Improves clarity: Ensures all participants know the topics and their order, which is particularly useful in virtual settings where visual cues and non-verbal communication are limited.
Facilitates preparation: Allows team members to prepare in advance, making it easier to contribute meaningfully during the online meeting.
Manages time: Helps allocate time for each agenda item, keeping the virtual meeting from dragging on and ensuring that all key points are covered.
Enhances engagement: Provides a clear roadmap for the meeting, helping to keep participants engaged and focused despite the lack of face-to-face interaction.
Tracks actions: Easily incorporates action items and responsibilities, which can be documented and shared with all participants after the meeting.
Mural is the only platform that offers both a shared workspace and training on the LUMA System™, a practical way to collaborate that anyone can learn and apply.