Visualize all the steps of a project or business process
A workflow diagram visualizes the tasks, actions, and decisions required to complete a project or achieve a specific goal. Use this template to design a new workflow, gain alignment with your team members, and level up your project management.
At their simplest level, workflow diagrams are flowcharts created using boxes and diamonds to represent actions and steps in the process. Then, every step is connected with an arrow to represent the flow from beginning to end.
This workflow diagram template helps you:
- Create a visual representation of new workflows and processes
- Increase clarity and streamline understanding with team members
- Provide transparency in roles, responsibilities, and decision-making points
- Identify bottlenecks and areas for continuous improvement over time
How to use the workflow template
Using the flow keys, define the start and end points of the process, map out the workflow, and fine tune your diagram.
Be sure to invite any collaborators or stakeholders that can provide guidance or expertise on how the workflow may be affected by external factors or other teams.
1. Define the scope
Clearly outline the boundaries and objectives of your workflow, ensuring that you have a focused and manageable project.
2. Identify tasks and milestones
Break down the workflow into individual tasks and key milestones. Consider dependencies, deadlines, and the sequence in which activities should occur. Add a sticky note or element for each step of the process.
3. Determine roles and responsibilities
Assign specific roles and responsibilities to each task or milestone, ensuring that team members understand their involvement and accountability.
4. Map the process workflow
Use Mural's workflow diagram template to create a visual representation of your workflow. Connect the tasks and milestones using arrows or connectors to indicate the order of execution.
5. Add any extra relevant information
Include additional details such as task descriptions, estimated durations, and resources required to complete each step. This information provides clarity and context for team members.
Tips for creating a new workflow diagram
- Engage your team: Involve your team members in the workflow creation process. Their input and expertise will lead to more comprehensive and effective workflows.
- Review and update the workflow: Recognize that workflows are dynamic and subject to change. Regularly review and refine your diagrams to incorporate feedback, adapt to new requirements, and seize opportunities for improvement.
- Simplify and standardize: Strive for simplicity and clarity in your workflow diagrams. Use standardized symbols, colors, and shapes to ensure consistency and ease of understanding.
- Leverage automation: Explore opportunities to automate repetitive or time-consuming tasks within your workflow, where possible. Workflow automation frees up valuable resources and enables your team to focus on more strategic and value-added activities.
Get started with this template right now.
A workflow diagram visualizes the tasks, actions, and decisions required to complete a project or achieve a specific goal. Use this template to design a new workflow, gain alignment with your team members, and level up your project management.
At their simplest level, workflow diagrams are flowcharts created using boxes and diamonds to represent actions and steps in the process. Then, every step is connected with an arrow to represent the flow from beginning to end.
This workflow diagram template helps you:
- Create a visual representation of new workflows and processes
- Increase clarity and streamline understanding with team members
- Provide transparency in roles, responsibilities, and decision-making points
- Identify bottlenecks and areas for continuous improvement over time
How to use the workflow template
Using the flow keys, define the start and end points of the process, map out the workflow, and fine tune your diagram.
Be sure to invite any collaborators or stakeholders that can provide guidance or expertise on how the workflow may be affected by external factors or other teams.
1. Define the scope
Clearly outline the boundaries and objectives of your workflow, ensuring that you have a focused and manageable project.
2. Identify tasks and milestones
Break down the workflow into individual tasks and key milestones. Consider dependencies, deadlines, and the sequence in which activities should occur. Add a sticky note or element for each step of the process.
3. Determine roles and responsibilities
Assign specific roles and responsibilities to each task or milestone, ensuring that team members understand their involvement and accountability.
4. Map the process workflow
Use Mural's workflow diagram template to create a visual representation of your workflow. Connect the tasks and milestones using arrows or connectors to indicate the order of execution.
5. Add any extra relevant information
Include additional details such as task descriptions, estimated durations, and resources required to complete each step. This information provides clarity and context for team members.
Tips for creating a new workflow diagram
- Engage your team: Involve your team members in the workflow creation process. Their input and expertise will lead to more comprehensive and effective workflows.
- Review and update the workflow: Recognize that workflows are dynamic and subject to change. Regularly review and refine your diagrams to incorporate feedback, adapt to new requirements, and seize opportunities for improvement.
- Simplify and standardize: Strive for simplicity and clarity in your workflow diagrams. Use standardized symbols, colors, and shapes to ensure consistency and ease of understanding.
- Leverage automation: Explore opportunities to automate repetitive or time-consuming tasks within your workflow, where possible. Workflow automation frees up valuable resources and enables your team to focus on more strategic and value-added activities.
Mural features to take team collaboration beyond online whiteboards
Mapping and diagramming
Build quick and easy visualizations of flows, maps, processes, hierarchies, journeys, and more.
Sticky notes & text
Add ideas, action items, and more as a sticky note or text box — then change the colors and cluster to identify patterns and new solutions.
Tags on sticky notes
Customizable labels make it easy to find, organize, and categorize your work in a mural.
Real-time collaboration
Add more productivity and engagement to meetings and calls with features to guide collaboration.
Video meeting integrations
Seamlessly add visual collaboration to meetings with Microsoft Teams, Webex, and Zoom integrations.
Infinite & resizable canvas options
Choose the right canvas for your collaboration goals — flexibility without limits.
What is a workflow?
What is a workflow template?
What is the difference between a workflow and a work process?
How are different workflow processes visualized?
Mural is the only platform that offers both a shared workspace and training on the LUMA System™, a practical way to collaborate that anyone can learn and apply.
