Team standup template

Stay in sync with your team and keep track of goals

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Team standup

Team standup template FAQs

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Prioritize

Use this template to share the status of their work and track the progress of team projects and goals.

Team standup meetings allow team members to discuss what they’re working on, what tasks still need to get done, and what issues prevent them from being efficient at their responsibilities.

The team standup template helps you:

Get aligned quickly on priorities
Drive awareness and accountability
Check in on progress and any roadblocks your team may have
Build actionable next steps

How to use the team standup template

To use Mural’s team standup template, follow the steps outlined below.

Step 1: Identify key problems to solve

Before starting the team standup meeting, go through with your team and identify all the things your company wants to accomplish along with the most critical issues, adding each item as a sticky note in the backlog area.

Step 2: Assign tasks

In the template, you’ll see different blocks with “name.” These blocks represent each of your team members and their responsibilities. In each block, divide each team member’s tasks based on what’s in progress, on hold, or done, along with any obstacles (or roadblocks) that are in their way.

Use the backlog to populate each team member’s tasks for the week.

Step 3: Check in daily with your team

Hold a standup daily with your team to connect and go over what they're currently working on. Based on their responses, update the tasks for each team member, adding any notes, tags, or comments as needed.

Step 4: Keep your tasks up to date

Make sure you’re tracking progress in real time, and moving any completed tasks into the ‘Completed this Q’ section of the template.

Tips for running a team standup

To get the most out of the Mural template for daily team standup meetings, you should:

Prioritize tasks by importance: Designate priority for each task in the backlog based on importance to ensure team clarity of what tasks are critical for success.
Create a timeline for better team visibility: Plan your projects and tasks by recreating them in the timeline below the standup workflows. Identify effort levels for each task and plan out how much time each task will take to better allocate team resources.
Quickly duplicate events: Mural has a simple shortcut to duplicate elements in our team standup template. For example, this template has five different blocks to represent each of your team members, but you may manage more people than that. By using this shortcut and the infinite canvas feature, you can replicate your blocks to match the number of members you have on your team.
Share the document with other team members: Team members can easily update the template with the tasks they’re working on, have put on hold, or just completed. You can also set permission restrictions to limit access to the file for external guests or visitors. Learn more about inviting visitors and collaborators to a mural.

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Team standup template FAQs

What is a team standup meeting?

A team standup is a short, daily meeting where team members come together to provide updates on their work progress, discuss any challenges or blockers, and align on the tasks for the day. It is a key practice in agile methodologies and promotes collaboration, transparency, and accountability within the team.

How do you structure a team standup meeting?

To structure a team standup meeting, you can follow these steps:

Set a consistent time and place: Choose a time that works for everyone and ensure that the meeting location or virtual platform is easily accessible to all team members.
Keep it short and focused: The standup should ideally last no more than 15 minutes to maintain efficiency. Encourage team members to provide concise updates.
Start with a round of introductions: Begin the standup by having each team member briefly share their name and the tasks they worked on the previous day.
Share progress updates: Each team member should provide a brief update on the tasks they are currently working on, highlighting any completed tasks or milestones reached.
Discuss challenges and blockers: If any team member is facing obstacles or requires assistance, they can share it during the standup. This allows the team to offer support and find solutions collaboratively.
Align on the tasks for the day: Based on the updates and discussions, the team can identify the tasks that need to be prioritized for the day. This ensures that everyone is on the same page and working towards common goals.
Encourage active listening and engagement: Team members should actively listen to each other's updates and provide feedback or ask clarifying questions when necessary. This fosters a culture of collaboration and accountability.

Remember, the structure of a team standup meeting can be adapted to fit the specific needs and dynamics of your team. Regularly evaluate and refine the process to ensure it remains effective in promoting communication and productivity.

Why run team standup meetings?

Teams that work on collaborative projects benefit most from a team standup for a few reasons:

Keeps team members accountable: When you manage different team members simultaneously, it’s hard to track what tasks a specific team member must complete and their deadlines for completion. A team standup helps monitor your team members' current work. That way, you can follow up with your team members throughout the week, remind them of what tasks they have to get done, and ensure they stay on top of their duties.
Measures progress toward your goals: With a team standup, you can always go back to the document and keep track of your team's progress toward your goals week by week. It’s vital if you’re working under a strict deadline.
Identifies and eliminates any roadblocks: Roadblocks and unexpected issues can get in the way of your goals. But if a problem that a team member experiences goes unnoticed for too long, it could negatively impact your timeline and set your team back. With a standup meeting, you can get in touch with team members to identify any potential obstacles ahead of time. You can then start finding solutions to the problems before the issues start creating an additional backlog.