Prep Time:
30 min
Time to run:
1-3 hours

Team Canvas template

Goal driven and aligned team to achieve their set expectations.

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The Team Canvas is specifically designed to enhance teamwork. It's an ideal tool for building strong team dynamics, providing a structured way for teams to be in sync and clear on their goals. 

This free template includes essential topics for providing that group work is productive, happy, and stress-free, making it an invaluable resource for leaders, facilitators, and consultants. It's particularly effective for organizing team alignment meetings, resolving conflicts, and rapidly cultivating a productive team culture, making sure that every team member aligns with and contributes towards common goals.

The Team Canvas template helps you:

  • Align team efforts with shared goals to enhance collaborative success.
  • Build a supportive culture that values clear communication and mutual respect.
  • Empathize with individual team members to balance personal growth with team objectives.

How to use the Team Canvas template

To maximize the benefits of the Team Canvas template, follow the outlined steps below:

1. Outline the objective:

The objective of Team Canvas is to align team members, enhance cohesion, and foster a productive culture. Make sure the team understands this objective before you begin. Setting this foundational understanding helps to form teams, set goals, and integrate new members effectively

2. Plan the session

The effectiveness of the Team Canvas session depends on thorough planning. Consider the following aspects:

  • Who'll participate in the session?
  • What goals and roles need clarification?
  • What are the expected outcomes of the session?
  • Is there any specific issue or challenge the team is facing that the session can address?
  • Arrange for digital tools and resources that facilitate hybrid participation.

3. Conduct the Team Canvas session:

Once you have a clear plan, start the Team Canvas session. This involves several key steps:

  • People & roles: Discuss each member's role and how it contributes to the team.
  • Common goals: Define what the team collectively aims to achieve.
  • Personal goals: Allow each member to share their individual goals.
  • Purpose: Discuss why the team is pursuing these goals.
  • Values: Establish the core values of the team.
  • Strengths & assets: Identify what the team does well.
  • Weaknesses & development areas: Recognize areas where the team could improve.
  • Needs & expectations: Talk about what each member needs from the team.
  • Rules & activities: Set guidelines for how the team will operate.

4. Analyze and adapt 

After the session, take time to reflect on what was discussed. Identify areas where the team is aligned and areas that need further development. Adapt the team's strategies and plans based on these insights. It’s crucial to continue revisiting the Team Canvas, especially when new members join or the team’s goals evolve.

Tips for running a Team Canvas session

To effectively facilitate a Team Canvas template exercise, consider these essential tips:

  • Create a safe and open environment where team members can share their thoughts and opinions honestly. This openness is crucial for understanding individual perspectives and aligning the team's goals and values.
  • Encourage balanced participation from all team members, making sure that everyone, including quieter members, has the opportunity to contribute. This ensures a diversity of insights and fosters a more inclusive team dynamic.
  • Make the Team Canvas a living document by revisiting it regularly. This is particularly important after significant changes in the team or to maintain alignment with evolving goals and challenges.

How to create a Team Canvas template

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Private mode

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Add comments and tag collaborators for smooth asynchronous communication.

Team Canvas template frequently asked questions

What is the purpose of a team canvas?

What are the benefits of creating a team canvas?

Alex Ivanov

Template by Alex Ivanov


Author of The Team Canvas, digital Innovation Designer at Philips, IDEO alum, HyperIsland graduate. Curious about effective team culture and organization design.

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