Weekly calendar template

Whether organization is a part of your DNA or just trying to avoid double-booking your coffee dates, this weekly schedule template is for you. This isn't any run-of-the-mill calendar template—it's your personal productivity pit crew, ready to turbocharge your to-do list and keep chaos at bay. 

Our weekly calendar template isn't just about cramming in tasks—it's an interactive way to visualize your week ahead in a way that feels natural to you. In fact, 52% of knowledge workers have experienced burnout, and you can prevent it with a calendar that helps to prioritize what needs to get done, and bump whatever doesn’t. 

Benefits of using this weekly calendar template

• With a weekly schedule template, you get a clear visual layout of your week, helping you plan your time effectively across your various tasks and commitments.
• No one likes feeling stressed. With a weekly agenda template, you can break your days into manageable segments and avoid forgetting tasks or last-minute planning.
• You can use your weekly agenda template to help keep track of your goals so you can stay on track with your personal development, OKR planning, or professional milestones.
• With designated slots for meetings, deadlines, and that elusive me-time, you can use this calendar template for more than just work; it's like having a personal assistant without the awkward small talk.

How to use this weekly calendar template

Step 1: Add all your fixed commitments

Starting with a blank one week calendar, enter all fixed commitments like meetings, appointments, and deadlines. These are the non-negotiable time slots that will form the backbone of your schedule.

Step 2: Add in your routine tasks and personal time

Do you have weekly recurring 1:1s with your boss? Or hard stops every Wednesday to catch a workout class across town? Add those into your calendar so you have time allocated for them. Be sure to add a lunch break in there, too!

Step 3: Prioritize and schedule tasks

Now, enter in all of your work tasks for the week, making sure to prioritize the hard due dates and important tasks.

Step 4: Review and adjust if needed

Review your calendar to ensure everything is up to date and make any necessary changes. If unexpected events come up, update your calendar and shift tasks as needed.

Weekly time management best practices

• Keep your schedule flexible: Even in the simplest of weeks, unexpected things are sure to happen. It’s important to anticipate these contingencies so you can move activities around without having to stress about it. Practicing flexibility is always a good idea, but it’s specifically helpful here.
• Focus on prioritization first: You only have so many hours in a day, so if you have tasks, appointments, or meetings that need to be at the forefront of your mind, be sure to schedule those out. Then, you can fill your weekly schedule template with your activities from there.

Don’t forget to add in some “you” time: Your schedule for the week doesn’t just have to document all the things you have to get done, it can also help you focus on yourself as well. Ensuring that you have breaks built into your schedule will help keep your work/life balance—and sanity—intact.